Modernizing Delivery: Digital Sharing plus On-Demand Disc/Print Workflows in DIMS

Many organisations still struggle with slow, paper-heavy workflows for sharing and printing documents, media, or evidence. The digital age provides a better option using systems that support digital sharing with on-demand disc and print generation. One such solution is the DIMS (Digital Information Management System) from Linear Systems, which offers secure digital access and flexible disc and print workflows for modern operations.

Digital Evidence Sharing Platform for Fast and Secure Access

With DIMS, files such as images, audio, and video are stored in one secure, central system. Users with the right permissions can quickly search, view, and download files without using paper or physical media. This removes delays caused by manual handling and improves daily workflow speed.

Digital evidence sharing also supports smooth teamwork. Whether users work on-site or remotely, the same approved materials can be accessed at any time. This eliminates the need to locate physical files or wait for discs to be delivered.

On-Demand Disc and Print Workflow for Court and Records

There are still cases where physical discs or printed copies are required, such as court hearings, archives, or official reporting. DIMS supports on-demand disc creation. With one command, a CD, DVD, or Blu-ray is generated with the correct case media.

Each disc is automatically labelled with date, time, case ID, and agency details. This removes the need for manual burning and labeling, saving time and lowering the risk of mistakes.

For organizations that require printed records, DIMS also connects with secure printing workflows. Approved users can print documents or images as needed while keeping full control over access.

Secure Digital Evidence Management with Full Access Control

Only authorised users can view, export, burn, or print files. All actions are fully logged in the system. This supports data integrity, legal compliance, and internal accountability.

Digital sharing combined with on-demand physical output provides both speed and control in evidence delivery.

Benefits of Digital Sharing and On-Demand Disc Generation

• Fast access: No delays from file searches or manual disc creation
• Controlled access: All activity is tracked and logged
• Lower workload: Fewer manual steps reduce staff time and errors
• Flexible output: Share digitally or produce discs and prints when required
• High scalability: Handles large volumes of video, audio, and documents

Best Practices for Digital Evidence and Print Workflow Setup

Clear access rules should be defined to protect sensitive data. The built-in audit log should be used to track all actions for accountability. Original evidence should remain untouched while working copies are shared in standard formats. Digital sharing should be used for daily work, while disc or print generation should be reserved for formal needs.